Important Information for Poster Presenters
Thank you for agreeing to present a poster during the 7th International Conference on Diet and Activity Methods. The following summarizes e-mails sent to poster presenters and is provided here for your convenience.
POSTER SIZE
Poster boards measure 4 feet tall by 8 feet wide (122 cm tall by 244 cm wide). Push pins will be provided.
POSTER SESSIONS
Your poster has been assigned to one of four 1-hour poster sessions. Please review your recent e-mails for your assigned poster session and poster board number.
Timing between sessions is tight, so please be sure that your poster is down by the end of tear-down. Any posters left on the boards at the end of tear-down time will be removed, and we are not responsible for damage to or loss of your poster.
Setup and tear-down times for each poster session are specified below.
Setup: 7:30-10:30 a.m.
Session: 12:30-1:30 p.m.
Tear-down: 1:30-2 p.m.
Poster Session 2 – Friday, June 5, 2009
Setup: 2-4:30 a.m.
Session: 5-6 p.m.
Tear-down: 6-6:30 p.m.
Poster Session 3 – Saturday, June 6, 2009
Setup: 7:30-10:30 a.m.
Session: 12:30-1:30 p.m.
Tear-down: 1:30-2 p.m.
Poster Session 4 – Saturday, June 6, 2009
Setup: 2-4:30 a.m.
Session: 5-6 p.m.
Tear-down: 6-6:30 p.m.
WE RECOMMEND HAND-CARRYING YOUR POSTER.
Keep in mind that over 300 individuals will be displaying posters during ICDAM7, and most will be packed in tubes that look very much alike. Imagine the time it might take to identify and retrieve yours from a busy and crowded hotel shipping and receiving department! For peace of mind and greatest convenience, we urge you to BRING YOUR POSTER WITH YOU to the conference. However, if you must ship your poster to the conference, please follow the instructions below carefully.
SHIPPING INSTRUCTIONS
Ship your package for arrival no earlier than Wednesday, June 2, 2009. The hotel may return packages received prior to this date.
Address the package to yourself and include the following information on the label:
YOUR NAME
YOUR COMPANY NAME
YOUR TELEPHONE NUMBER
ICDAM7
c/o Tanya McGee
Hyatt Regency Washington
400 New Jersey Avenue, NW
Washington, DC 20001
202-719-1234
When you check in at the hotel, request your package from the front desk or concierge. NOTE: You will be charged a minimum of $12.10 USD for each package shipped to the hotel. You will be asked to pay this fee or charge it to your room account at this time.
Shipping Tip: Retain a copy of your shipping documentation (including any tracking number, account number, and contact telephone number for your shipping company), and BRING THIS WITH YOU to the conference, along with a copy of the information we have provided to you about your poster session(s) and assigned poster board number(s).
FOR FURTHER INFORMATION
Contact:
Kathy Sedgwick
ICDAM7 Abstracts Coordinator
NOVA Research Company
4600 East-West Highway, Suite 700
Bethesda, MD 20814
301-986-1891 x 124
KSedgwick@novaresearch.com
